Background of the Case:
The case at hand revolves around a dispute between the Delhi Gymkhana Club Limited (hereinafter referred to as the Appellant) and Col. Ashish Khanna (hereinafter referred to as the "Respondent"). Col. Khanna served as the former Secretary of the Delhi Gymkhana Club and initiated legal proceedings against the club due to ongoing internal management issues. The matter reached the National Company Law Tribunal (NCLT), which intervened by appointing a new General Committee to oversee the club's operations and restore order.

During this transitional period of management restructuring, the club found itself in a position where it failed to adhere to the statutory requirement of filing a written statement in response to the suit filed by Col. Khanna. The Delhi High Court (Original Side) Rules, 2018, under Rule 4 of Chapter VII, mandates that a written statement must be filed within a maximum period of 120 days. However, the club's inability to meet this deadline led to the emergence of significant legal questions regarding the interpretation and applicability of this rule in non-commercial disputes.

Issue of the Case:

• The core issue before the court was whether the Delhi Gymkhana Club should be granted an extension of time to file its written statement, despite the expiration of the 120-day limit as stipulated by Rule 4 of the Delhi High Court (Original Side) Rules.
• The court needed to assess whether the circumstances surrounding the management changes provided sufficient grounds to condone the delay in filing.

Contentions of the Parties:

Contentions of the Delhi Gymkhana Club:

• The Appellant, the Delhi Gymkhana Club, contended that the extraordinary circumstances resulting from the NCLT's intervention, alongside the significant changes in management, warranted an extension of the statutory time limit.
• The club argued that these factors created a scenario that impeded their ability to prepare and file the written statement within the prescribed timeframe.
• They emphasized the need for flexibility in procedural requirements, especially in light of the unique circumstances affecting their internal operations.

Contentions of Col. Ashish Khanna:

• Col. Khanna's counsel asserted that the suit in question was a non-commercial matter, leading to the interpretation that the 120-day period was directory rather than mandatory.
• The Respondent's counsel highlighted that the club had submitted a written statement along with a condonation application seeking relief for the delay.
• This argument centered on the belief that the rules should allow for exceptions in certain situations, particularly when the litigant has made efforts to comply with procedural norms.

Issues Dealt with by the Court:

• Interpretation of Rule 4: The primary focus was to clarify the interpretation and applicability of Rule 4 of the Delhi High Court (Original Side) Rules, which explicitly states a hard deadline of 120 days for filing written statements in non-commercial suits. The court had to determine whether this rule imposed an absolute bar on the filing of statements after the stipulated period.
• Nature of the Delay: The court considered whether the change in management constituted sufficient grounds to grant an extension for filing the written statement. This included evaluating the extent of the disruption caused by the NCLT's intervention and whether it could be regarded as a valid reason for the delay.
• Procedural Compliance: The court examined the importance of adhering to procedural timelines and whether deviations from these timelines could be justified under extraordinary circumstances.

Reason and Final Decision:
In its ruling, the court emphasized that the 120-day limit for filing written statements in non-commercial suits is mandatory rather than directory, according to Rule 4 of the Delhi High Court (Original Side) Rules. The court highlighted that adherence to procedural timelines is crucial for maintaining the integrity of legal processes and ensuring that litigants do not engage in dilatory tactics.

The court concluded that while the change in management presented an extraordinary situation, it did not qualify as a valid reason to extend the time limit for filing the written statement. The court reaffirmed that strict compliance with the prescribed timeline is essential for the smooth functioning of the judicial process and the prevention of abuse of procedural provisions.

Consequently, the court dismissed the appeal of the Delhi Gymkhana Club, thereby upholding the lower court's decision to close the right of the club to file a written statement. However, the court did allow the club to actively participate in the ongoing suit proceedings, which included engaging in the framing of issues and conducting cross-examinations. This decision underscored the importance of the Delhi High Court (Original Side) Rules and confirmed their precedence over the Code of Civil Procedure in matters pertaining to the High Court's original civil jurisdiction.

Conclusion:
The court's decision in this case serves as a significant reaffirmation of the importance of adhering to procedural rules, especially in the context of non-commercial disputes. The ruling not only clarifies the mandatory nature of the 120-day limit for filing written statements but also highlights the judiciary's commitment to ensuring that legal processes are not unduly delayed. This case stands as a precedent for future litigants and legal practitioners, emphasizing the necessity of timely compliance with procedural requirements to uphold the integrity of the judicial system.

Case Citation: Delhi Gymkhana Club Vs Col Ashish Khanna: 27.09.2024: FAO(OS) 102/2023: 2024:DHC: 7524: Delhi High Court: Prathiba M Singh and Amit SHarma, H.J.

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Written By: Advocate Ajay Amitabh Suman, IP Adjutor - Patent and Trademark Attorney
Email: [email protected], Ph no: 9990389539